Managing Accounts Payable in MYOB

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MYOB allows you effectively manage your accounts payable by providing you reports that enable you to review your payables status as well as reviewing your purchase information.  There are many features and tools that enable you to effectively manage your payables transactions. The following tools and features enable you to do this as follows:

To Do List –  you can view and generate a report on unpaid bills

Analyse Payables

Purchase Reports

Purchase History

Find Transactions

Purchases Register

Transaction Journal

By using the To Do List You can also generate a list of unpaid bills for which you may sort by days overdue.  Choose on the A/P tab and the following screen appears below:

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You can analyse and monitor your payables transactions by using the Analyse Payables function which is a feature under the Analysis feature which you can access in any main command centre.  See screenshot of the feature as seen in Accounts main command centre.  To do this, go to the Purchases main command centre and click on Analysis and choose Payables.

 

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On the Payables Analysis window, there are three ways you can analyse Payables as follows:

1)    Summary

2)    Supplier Detail

3)    Purchase Detail

Screenshot below shows the Summary view which shows the total amount due and summarized per supplier:

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Supplier Detail analysis shows the amount payable to a specific supplier as you have indicated in the field and shown on a per month basis.  See screenshot of the report below:

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Purchase Detail displays all the transactions affecting the purchase transaction you have selected to be displayed for a particular supplier.  For example, you want to know if a particular bill is paid and the date it is paid as per screenshot below:

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Assuming you want to view transaction history for the S$3,200.00 per Bill no. 004.  When you select this bill as highlighted in the above screenshot, the following screen appears:

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Use of Purchase Reports

MYOB provides you with a wide array of reports to choose from by going to the Reports feature.

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The wide choice of reports to choose from in your MYOB file enable you to analyse your Accounts Payable transactions in so many ways.  There are 9 main report category and under these categories are the specific report modules you can easily choose from to answer your reporting requirements as follows:

1.)   Payables

Ageing Summary

Reconciliation Summary

Reconciliation Detail

Summary with Tax

2.)   Items

Purchases Summary

Purchases Detail

Analyse Purchases (Spreadsheet)

3.)   Supplier

Purchases Summary

Purchases Detail

Analyse Purchases (FY Comparison)

Analyse Purchases (Spreadsheet)

Supplier Ledger

4.)   Purchase Register

All Purchases

Closed Bills

Open Bills and Orders

Quotes

Returns and Debits

Open Item Receipts

5.)   Payments

Supplier Payment History

Supplier Payments

6.)   Other Purchase Reports

Bill Transactions

Purchase History by Supplier (Officelink)

7.)   Transaction Journals

Purchases & Payables Journal

8.)   Recurring Transactions

Recurring Purchase Transactions

Recurring Transactions List

9.)    To Do List

Payables

Recurring Purchases

Expiring Discounts

Per the above reports, all you have to do is further explore the reports generated to become more familiar of its uses and you can decide which report you can generate to provide the right financial information for a specific requirement.

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Take note that MYOB reports have the following options as follows:

  1. View Sample – this option enables you to display and view a sample report you have selected.  For example, you choose to view a sample report for Open Bills and Orders, MYOB will display the following sample report as follows:PIC9

 

  1. Customise – this option enables you to further customise the report selected according to your preference.  In clicking on this field, the following window appears:PIC10

If you want to further revise the Format for the report you selected to be customised, MYOB give you the following option as follows to revise the Format:

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    1. Print – this option allows to print, of course to the printer.
    2. Send To – enable you to display or generate report as follows:

Excel Format

Email

Fax

PDF

HTML

Tab Delimited Text File

Comma-Separated Text File

Simple Text File

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